Role: Senior Admin & Operations
Location: Hyderabad
Job Description:
- Office & Facility Management
- Oversee daily office operations and maintenance.
- Front office activities.
- Ensure health, safety, and regulatory compliance standards are met.
- Vendor & Asset Management
- Manage vendor relationships for services
- Track procurement, inventory, and maintenance of office assets and equipment
- Negotiate service agreements and ensure SLA adherence
- Travel, Accommodation & Visa Processing
- Organize domestic/international travel and accommodation for employees and visitors
- Coordinate travel-related documentation and reimbursement processing
- Handle end-to-end visa processing for various countries (e.g., GCC Countries Australia, US, UK, Canada, etc.) based on company/client requirements
- Prepare, review, and submit visa applications (work, business, tourist, dependent, etc.) in compliance with the destination country’s immigration laws.
- Collect and verify supporting documents such as passport copies, invitation letters, employment letters, and travel itineraries.
- Schedule visa appointments/interviews and assist applicants in preparation
- Administrative Support
- Maintain records for office expenses, utility bills, and supplies
- Support the HR and finance departments with logistical and administrative tasks
- Coordinate internal events, meetings, and conferences
- Process Compliance & Reporting
- Ensure adherence to internal policies and administrative SOPs
- Maintain documentation for audits and statutory requirements
- Prepare periodic reports on facility costs, vendor performance, and asset utilization
- experience in project operations, contract management, sales support, or client coordination roles
- Collaborate with internal stakeholders (Sales, Delivery, Legal, and Finance) to gather scope, timelines, and pricing details for SOW creation.
- Draft, review, and finalize Statements of Work based on project scope and client requirements.
- Ensure all SOWs comply with organizational policies, legal standards, and client expectations.
- Coordinate with clients for approvals, clarifications, and final signoffs.
- Maintain version control and document management for all SOWs.
- Track and follow up with clients on PO issuance against agreed SOWs or contracts.
- Validate POs for accuracy in terms of service lines, billing terms, and values.
- Work with internal Finance and Delivery teams to ensure timely onboarding and invoice generation once PO is received.
- Maintain records of all POs received and follow up on any discrepancies or delays.
Relevant Experience: 5+ years
Key Skills & Competencies: Time Management, Vendor Negotiation and Coordination Experience, MS Office (Excel, Word, Outlook), Workplace Safety and Compliance Guidelines.